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Information for authors

IMPORTANT NOTICE
Due to the economic downturn, library budgets intended for purchasing books and journals have considerably decreased. Consequently, in recent years El profesional de la información (EPI) has lost a significant number of subscribers (mostly from Spain), resulting in the inability to cope with the production costs (review of texts, layout, promotion, hosting, rental, general costs…) through subscription revenue alone.

EPI is an independent journal that does not receive support from public institutions or organizations.

In order to continue publishing the journal we were forced to start asking authors to make a contribution of Euro 200 per article + 21% VAT; the contribution is paid after the article has been accepted through the double-blind peer review process and is ready to be published.

This is not a fee to publish the article in open access, but instead a smaller contribution from the author(s) to cover the Editorial team’s work and other expenses.

As a form of compensation, after publication of each article, every author will receive one year of free online access to the EPI journal from 2000 to the present.

Open choice
An article will be made available in open access on the two EPI websites for 300 euros more (500 euros in total) + 21% VAT.
http://elprofesionaldelainformacion.com and http://recyt.fecyt.es/index.php/EPI

Publishing in other language

EPI publishes articles in English, Spanish, French, and Portuguese using the same price structure. If authors wish to publish their article online in a second language (choosing between the four specified) with the same layout, they must send the text correctly translated / reviewed by a native person of the language used. The contribution for the second version is an additional Euro 150 + 21% VAT.

If the author publishes the first version in open access (Open choice), the second one will be available automatically in open access.

    1. Journal sections
    2. Major topics
    3. Manuscript evaluation
    4. Manuscript requirements 5. Publishing in open access
    6. How to submit a manuscript
    7. Final considerations

1. Journal sections

El profesional de la información (EPI) has the following sections: Observatory, Research articles, Analysis, Software, and Indicators.

OBSERVATORY

For this section the EPI Editorial team invites prominent scholars and professionals to write an editorial article or essay focused on the central theme of each journal issue. The goal is to present an overview analyzing the major trends. Articles might consist of personal opinions with no need to include a bibliography.

RESEARCH ARTICLES

This section is the main part of the journal and consists of research and theoretical works. In some cases, essays written by accredited consultants, business managers, or academics whose body of work has an h-index of 15 or higher may be considered for this section. In addition, we will consider articles with a pedagogical focus that elucidate specific concepts, technologies, or processes written by well-known experts in their field.

ANALYSIS

This is the second largest section of the journal and may consist of notes or a short analysis of institutions, information products, projects, and experiences.

SOFTWARE AND APPLICATIONS

This section (not present in every issue) consists of tools, applications, and program analyses with a practical focus.

INDICATORS

The section (not present in every issue) includes new informetrics techniques, bibliometrics methods, statistics, rankings, quality factors, impact factors, etc.

All articles in all sections are double-blind peer reviewed.

 


 

2. Major topics

Every issue is focused on a current topic established several months in advance by EPI's Advisory Board. Articles on other topics may be published at any time, although they will not have priority and may eventually suffer a one-issue delay. The scheduled themes are:


Issue
Month-year
Theme
Deadline to send texts
26, 2 March 2017 Ethics, research and communication
10th November 2016
26, 3 May 2017 Public information
10th January 2017
26, 4 July 2017 Political communication
10th March 2017
26, 5 September 2017 Information design
10th May 2017
26, 6 November 2017 Personal information in the big data era
10th July 2017
27, 1 January 2018 Political information and social networks
10th September 2017


3. Manuscript evaluation

After receiving an article submission the EPI Editorial team reviews it within 15 days and if it is determined to be of interest to our readers, meets all the acceptance criteria outlined below, and fits within the scope of the journal, it goes forward to the next phase of peer review.

Manuscripts are reviewed in a double-blind process ie maintaining mutual anonymity between the reviewer and the author or authors. The Editorial team committs the revision to experts in the field, members of the Advisory Council of the journal and/ or external to the editorial team. In view of the review reports, the editor of the EPI journal will make the final decision to publish or not the text.

Please note that even after being accepted in the peer review process, a manuscript can still be rejected if the editors of the journal consider that the text is misspelled, with discontinuities in speech, repetitions, gaps, inaccurate or inappropriate expressions or errors in the bibliography.

To ensure that an article does not lose its timeliness, the Editorial team and reviewers of the journal try to review manuscripts as quickly as possible and usually give an acceptance or rejection within a few weeks.

The Editorial team is committed to notifying the authors of the results of the evaluation and the final decision, whether it is positive or negative.


4. Manuscript requirements

4.1. General criteria

EPI publishes only original articles. By submitting an article, the authors are committed to ensuring the originality of their work and the absence of plagiarism, including self-plagiarism or duplicate publication.

In cases of non-original articles that have been previously published as a pre-print on a website, in a repository, or presented as a conference paper, authors must notify the Editorial team. This information will be taken into consideration during the review process.

EPI’s Editorial board believes in fair play as it relates to scientific communications and upholds high ethical standards. The editors are against the dishonest or fraudulent practice of sharing false authorships between authors. For this reason, when articles have three or more authors we ask that they make explicit the contributions of each author to the article. In relation to data currency, we require an article’s data collection, field operation, or field study is not older than two years.


4.2. Thematic and specific criteria

The core or leitmotif of the content published in EPI is information and knowledge organization, systems, methods, management, and communication. Interdisciplinary approaches are of special interest. Given the necessary specialization of knowledge, sometimes authors leave out of the article the context and the related areas. EPI encourages authors to investigate the related disciplines of their knowledge in order cross-fertilization to occur.

The types of manuscripts which are not of interest to EPI are specified below:

1) Bibliometric analysis that does not provide new methods
Although bibliometric analysis is a typical librarian’s job, we believe interest lies only in the subjects or institutions studied, and generally such analysis is not interesting to most information professionals. EPI does not accepted bibliometric analysis unless it brings something new in relation to methods used.

2) Analysis of usability, features, elements, or services on websites
The results are not attractive to EPI unless new methods are used. Many of the submissions we receive comparing institutional websites, newspapers, etc., capture only a fleeting snapshot of the situation in a given time and are rendered almost useless upon publication because by the time article is published all the information will have changed. What may hold some interest for EPI - but we cannot guarantee it- is the analysis of one phenomenon as it evolves over several years, because this type of analysis might allow our readers to infer trends, patterns, or recommendations.

3) Counts of publication characteristics
Following the arguments mentioned in the above two points, we beg authors not to send us simple articles in which they count elements such as paragraphs, words, quotes, pictures, or any other object, or any of its attributes. Authors should ask themselves, "Are the results applicable or useful for EPI readers?", "Is it possible to get from them experience or action guidelines?

4) User studies
The majority of user studies obtain results that are more or less expected. When this is the case, even if the research was perfectly carried out with the required scientific rigor, the publication of these results holds no interest to our readers. Of course, we welcome user studies that provide amazing or surprising results, from which new conclusions and action guidelines may be drawn. Our advice to researchers is that before embarking in a research project, study the topic thoroughly and assure, as much as possible, the probable interest of the results to EPI readers.

5) Articles about journalistic methods and experiences
Although Communication is central to EPI, we believe that articles narrating specific or very specialized journalistic issues (e.g., reports and their implementation) deviate from the core of our journal.

6) Updating observatories, rankings, and statistics
Every year some authors send boring updates to articles they have previously published (and even more importantly, they try to publish the articles in various journals with only minor variations). At EPI we will consider updates after a minimum five year interval, a period of time that allows for the observation of developments and trends. Viewed from another perspective, and as a standard expectation for any article, articles must contain at least 60% original material when compared to previous versions published elsewhere.

7) Releasing partial results. No salami publication
Although we are aware that many studies do not fit in an article of 5000 words, EPI will reject manuscripts where we observe that only partial results are presented, the resulting fragmentation is not justified, or the authors attempt to fabricate “a serial of articles”.

8) State-of-the-art studies carried out by people with no previous experience in the field
Literature reviews and annoted bibliographies taken directly from academic papers (dissertations, final degree papers...), which are only a prelude to real research, will be not accepted. Of course we are not referring to literature reviews that include a critical analysis of the relationship among different works done, discussions of previous research and original theoretical contributions of one’s own by experienced professionals.

9) Patchwork articles.
We do not publish manuscripts that contain numerous and long quotes from various authors. Whenever it is justified, paragraphs from other authors may be included in the articles, but in a very limited number.


4.3. Formal requirements

4.3.1.Languages

To facilitate the publication of the research in the author's mother tongue, EPI publishes articles in English, Spanish, Portuguese, or French. The abstract in English is always mandatory, no matter the language of the article.

4.3.2.Formats

The text should be sent in Word or RTF with tables and graphics embedded in the article. In addition, graphic illustrations must be sent as independent files in the original format they were created (jpg, xls...) --photos and screen captures lose their quality if pasted in a Word document and are not suitable for publication.

Authors should use bold only for headings, subheadings, and cited people; and italics only for institutions, product/service names, and URLs. Unnecessary use of capital letters in titles and acronyms should be avoided.

4.3.3. Extension

We encourage authors to avoid ornate, flowery, or baroque writing and to avoid repeating concepts unnecessarily. The EPI Editorial team appreciates an austere, concise, and precise writing style as is expected of scientific articles. If a concept can be expressed in 3 words, please do not use 5. As an indicative guideline, please do not exceed 5000 words per article.

4.3.4. Items to be included

Manuscripts should contain the following elements:

  1. Title,
  2. Abstract,
  3. Keywords,
  4. Full text,
  5. Author(s) name(s), short biography of the authors (70-90 words each), workplace, postal address, e-mail and orcid (you can get orcid at: http://orcid.org),
  6. Passport type photo(s), sent separately –not pasted in Word-, over 100 KB in jpg format,

4.3.5. Bibliography
All references must be cited in the text in Harvard style (Author, year), for instance: (Berners, 2015). References must be alphabetically listed and unnumbered at the end of the article under the heading "Bibliography". References not cited in the text will be deleted. Citations and references should not be connected automatically, please use Word as plain text.

All bibliographic references must have their DOI in url format: http://dx.doi.org/10.9999/etc.etc.
DOIs can be found at the following address: http://www.crossref.org/guestquery

The bibliographic references should be prepared according to the following scheme:

Articles in a journal:
Surname, Name; Surname2, Name2 (year). "Article title". Name of the journal, v. [volume number], n. [issue number], pp. [first page ]-[final page].
http://dx.doi.org/10.xxxx/xxxxxx
Please do not add "Available on", nor "Accessed date", nor final slash, nor end dot to urls
Urls (in italics) should begin in a new line

Paper presented at a conference:
Surname, Name; Surname2, Name2 (year). "Paper title". In: Name of the conference, pp. [first page]-[final page].

Monographs and reports:
Surname, Name; Surname2, Name2 (year). Work title. Place of publication: Publisher, ISBN: with spaces, no hyphens, no end dot http://dx.doi.org/10.xxxx/xxxxx

Chapter of a monograph:
Surname, Name; Surname2, Name2 (year). "Chapter title". In: Surname, Name; Surname2, Name2. Monograph title. Place of publication: Publisher, pp. [first page of the chapter]-[final page of the chapter]. ISBN: with spaces, no hyphens, no end dot

Online resource:
Surname, Name; Surname2, Name2 . Resource title.
URL written in a new line
Please do not add "Available on", nor "Accessed date", nor final slash, nor end dot to urls

4.3.6. Supplementary materials (highlighted phrases, authors' photos, graphics)

We kindly ask authors to submit their proposal along with five or six short highlighted phrases –direct quotes or paraphrased main ideas —in order to be inserted in the formatted text. Authors may submit tables or short texts (e.g. definitions or explanations) to be published as sidebars.

In addition to pasting them in Word (rtf, odt ...), photos and other graphic materials must be sent separately [always in the ORIGINAL version of the application used: Photoshop, PowerPoint, Acrobat, Excel, photo camera...]. Photos and screenshots should be sent in jpg format with a resolution of 300 dpi (for example, each photo, illustration, or screenshot in jpg format should be at least 100 KB). Pdf illustrations are also supported (original pdf file sent separately, and also pasted in Word, so that reviewers have all the materials within the text).

Very important note: Once the images have been pasted in a Word file (or rtf, odt ...), they lose some resolution. Therefore, the above requirement of sending independent jpg files cannot be fulfilled by recopying images already pasted.

All EPI articles will be published with the author’s photo. Photos must be more than 100 KB in jpg format.

4.3.7. Recommendations on writing

We strongly encourage concise, plain, austere, and accurate writing. Please avoid rhetoric. EPI is a member of the Easy Reading Association because we support clear and concise writing, which allows for an easier transmission of science. http://www.lecturafacil.net

Reading of these documents is recommended (at present available only in Spanish):


5. Publishing articles in open access (open choice):

Once the articles have been published EPI gives to the authors the chance to release their articles in open access for free download, from these two websites:

http://recyt.fecyt.es/index.php/EPI
http://elprofesionaldelainformacion.com
The price of releasing an article is Euro 300, which is in addition to the publication fee mentioned above, making for a total of 500 euros (approx. US$ 559) + 21% VAT.

Those interested in turning their article into open access after publication, must apply to suscripciones@elprofesionaldelainformacion.com or epi.iolea@gmail.com


6. How to submit a manuscript

All contributions must be processed through the OJS program of the RECYT website (Spanish Repository of Science and Technology), EPI section:
http://recyt.fecyt.es/index.php/EPI/index

Authors who submit an article for the first time must register at: http://recyt.fecyt.es/index.php/EPI/user/register.


7. Final remarks

The fact that a work is published in EPI does not imply that the Editorial team agrees with the views expressed in it.

The Editorial team reserves the right to adapt the texts to the grammatical and literary style of the journal.


Recent EPI bibliography