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Information for authors

Publication fees

Articles received by December the 31st, 2020

Normal publication: € 300 + 21% VAT
Open access: APC = € 750 + 21% VAT

Articles received beginning with January the 1st, 2021

Normal publication: € 0
Open access: APC = € 890 + 21% VAT

OA-Express package option

Quick publication of articles of up to 8,000 words (without counting the bibliography), in open access, in Spanish and English (translation included in the price), warranting an initial response of pre-acceptance or rejection within 7 days, and an evaluation by double-blind peer review in less than 4 weeks. The 7 days begin to count from the moment when the notification is sent to isabel.iolea@gmail.com

Price: € 1,824 + 21% VAT = € 2,207

Publishing in other languages

EPI publishes articles in English and Spanish using the same price structure. If authors wish to publish their article online in a second language with the same layout, they must send the text correctly translated/reviewed by a native person from the language used. The contribution for the second version is an additional € 200 fee + 21% VAT. If the author publishes the first version in open access, the second one will be available automatically in open access.

Proposal of thematic numbers and guest editors

EPI accepts proposals for future issues with a central theme from professors and researchers who also wish to act as invited editors of that issue.

The proponents must have a profile on Google Scholar Citations with h equal to or greater than 15. The profiles that include works by other authors will invalidate any proposal.

The invited editors must write the call for papers, propose evaluators of the articles received, and write the Editorial (which is published free of charge).

Regarding the quality of the writing. Possible surcharges and non-acceptances

The texts of the manuscripts sent to EPI must be impeccably well written, without grammatical errors, and in a plain and intelligible language.

Once the articles have been approved in the peer review process, the editorial team meticulously applies the style rules of EPI, carefully reviews urls, citations and references, grammatical quality, and above all the coherence and general logic of how the speech flows in the writing.

Whether the Editorial team must correct a very high number of errors (for example more than a hundred), an additional charge of € 100 per article will be made. If the number of errors observed were much higher, the article could be rejected (even despite having passed the previous peer review).

This situation occurs very rarely when authors write in their own language, but it is frequent if they write in another language.

Reviewers: How to Register Review in Publons

1. Register your review in Publons (click on the green ADD A REVIEW button).
A url is generated with a code.
2. Forward to reviews@publons.com the acknowledgement message received from EPI, including that url as the first line.

    1. Journal sections
    2. Major topics
    3. Manuscript evaluation
    4. Manuscript requirements 5. How to submit a manuscript
    6. Final considerations

1. Journal sections

Profesional de la Información (EPI) includes the following sections: Scientific correspondence/letters/research notes, Editorial, Research articles, Analysis, and Indicators.

SCIENTIFIC CORRESPONDENCE / LETTERS / RESEARCH NOTES:

The scientific correspondence section offers a mean of dissemination for works that do not fit in well with the usual sections of EPI or many other journals, but which have their own value as a mean of expression for the scientific community in the areas of Information, Documentation, and Communication. This section includes several genres that have as essential characteristics conciseness and fast publication. The data on which they are based must not be older than 3 months. They are not subject to peer review and are reviewed only by the Editorial team.
These are short works that:
-Report on research progress
-Because of their importance or because of the competitive nature of the environment in which they are generated, they must be published quickly
-Bring new ideas and perspectives
-Make critical reflections on problems of wide relevance
-Comment on the editorial line or on articles published in EPI.
Format:
Length no less than 2000 words and no more than 3000 words. No need to follow an IMRaD structure. The first word of the title must be "Letter". No abstract. Only works of researchers of accredited prestige are accepted (e.g., h-index > 20 according to Google Scholar). They are exempt from APC payment.

EDITORIAL

For this section, the EPI Editorial team invites prominent scholars and professionals to write an editorial article or essay focused on the central theme of each journal issue. The goal is to present an overview analyzing the major trends. Articles might consist of personal opinions with no need to include a bibliography.

RESEARCH ARTICLES

This section is the main part of the journal and consists of research and theoretical works. In some cases, essays written by accredited consultants, business managers, or academics whose body of work has an h-index of 15 or higher may be considered for this section. In addition, we will consider articles with a pedagogical focus that elucidate specific concepts, technologies, or processes written by experts well-known in their field.

ANALYSIS

This is the second largest section of the journal and may consist of notes or a short analysis of institutions, information products, projects, and experiences.

INDICATORS

The section (not present in every issue) includes new informetrics techniques, bibliometrics methods, statistics, rankings, quality factors, impact factors, etc.

All articles in all sections are double-blind peer reviewed.

 


 

2. Major topics

Every issue is focused on a current topic established several months in advance by EPI's Advisory Board. Articles on other topics may be published at any time, although they will not have priority and may eventually suffer a one-issue delay. The scheduled themes are:


Issue
Month-year
Theme
Deadline to send texts
30, 1 January 2021 Multidisciplinary (by invitation)
----------
30, 2 March 2021 Images
10th September 2020
30, 3 May 2021 Hi-tech Journalism
10th November 2020
30, 4 July 2021 Interaction and visualization
10th January 2021
30, 5 September 2021 Sex, gender, sexuality, & communication
10th March 2021
30, 6 November 2021 Democracy and communication
10th May 2021


3. Manuscript evaluation

After receiving an article submission the EPI Editorial team reviews it within 15 days and if it is determined to be of interest to our readers, meets all the acceptance criteria outlined below, and fits within the scope of the journal, it goes forward to the next phase of peer review.

Manuscripts are reviewed in a double-blind process, i.e., maintaining mutual anonymity between the reviewer and the author or authors. The Editorial team commits the revision to experts in the field, members of the Advisory Council of the journal, and/ or external to the Editorial team. In view of the review reports, the editor of the EPI journal will make the final decision of whether to publish the text or not.

Please note that, even after being accepted in the peer review process, a manuscript can still be rejected if the editors of the journal consider that the text is misspelled, with discontinuities in speech, repetitions, gaps, inaccurate or inappropriate expressions, or errors in the bibliography.

To ensure that an article does not lose its timeliness, the Editorial team and reviewers of the journal try to review manuscripts as quickly as possible, and usually accept or reject a manuscript within a few weeks. The Editorial team is committed to notifying the authors of the results of the evaluation and the final decision, whether it is positive or negative.


4. Manuscript requirements

4.1. General criteria

EPI publishes only original articles. By submitting an article, the authors are committed to ensuring the originality of their work and the absence of plagiarism, including self-plagiarism or duplicate publication.

In cases of nonoriginal articles previously published as a preprint on a website, in a repository, or presented as a conference paper, authors must notify the Editorial team. This information will be taken into consideration during the review process.

EPI’s Editorial board believes in fair play regarding scientific communications and upholds high ethical standards. The editors are against the dishonest or fraudulent practice of sharing false authorships between authors. For this reason, we ask the authors to fill out this form, where it should be specified in detail the contributions of each of them to the article.

In relation to data currency, we require an article’s data collection, field operation, or field study to be not older than two years.


4.2. Types of articles

EPI has always been a dynamic journal, characterized by its constant evolution. Our publication aims to provide readers with the most relevant works, and our authors, the medium with the greatest impact and capacity for dissemination. To achieve this, we have introduced many new features in recent years, and we have been adapting our editorial line.

EPI has had an international aspiration for a long time and we understand that the time has come to deepen it. To make this possible, we need to move away from the local works that have characterized national research in less mature stages and to approach the relevant problems that have international significance. For this reason, we invite authors to send us papers that can be distinguished by any of these characteristics:

- that propose methodological innovations of a broad utility,
- that suppose a relevant theoretical reflection for the disciplines within the scope of interest of the journal,
- to make known the results of studies of an international nature or related to a region of the world, such as Europe or Latin America,
- that address phenomena of a universal dimension, which are part of the most relevant research in Communication and Documentation. These phenomena can be studied locally, but their conclusions must be generalizable to a global setting. They must involve advances in knowledge,
- that they offer a thorough and well-informed review of the bibliography, which makes it possible to understand the main problems and perspectives, as well as their treatment by the authors. It is necessary to avoid the descriptive exposition of works that does not depeen into its implications.

The works that we traditionally published will no longer be accepted in EPI.


4.3. Review articles and states of the art

EPI prioritizes the publication of critical review articles (instead of cut-and-paste results from other authors). In this article, by Professor Lluís Codina (Pompeu Fabra University), indications can be found on the way in which states-of-the-art can be developed, following the guidelines of systematized reviews. The article also includes various references on traditional and systematic bibliographic reviews that can be useful for authors carrying out this kind of work:
https://www.lluiscodina.com/revisiones-sistematizadas-fundamentos


4.4. Thematic and specific criteria

The core or leitmotif of the content published in EPI is information and knowledge organization, systems, methods, management, and communication. Interdisciplinary approaches are of special interest. Given the necessary specialization of knowledge, sometimes authors leave out of their articles context and related areas. EPI encourages authors to investigate the related disciplines of their knowledge to enable cross-fertilization to occur.

The types of manuscripts which are of no interest to EPI are specified below:

1) Bibliometric analyses not providing new methods
Although bibliometric analysis is a typical librarian’s job, we believe interest lies only in the subjects or institutions studied, and generally, such analysis is not interesting to most information professionals. EPI does not accept bibliometric analyses unless these offer something new regarding the methods used.

2) Analysis of usability, features, elements, or services on websites
The results are not attractive to EPI unless new methods are used. Many of the submissions we receive comparing institutional websites, newspapers, etc. capture only a fleeting snapshot of the situation at a given time and are rendered almost useless upon publication because, by the time the article is published, all the information will have already changed. What may hold some interest for EPI—but we cannot guarantee it—is the analysis of one phenomenon as it evolves over several years, because this type of analysis might allow our readers to infer trends, patterns, or recommendations.

3) Counts of publication characteristics
Following the arguments presented above, we beg authors not to send us basic articles in which they count elements such as paragraphs, words, quotes, pictures, or any other object, or any of its attributes. Authors should ask themselves: "Are the results applicable or useful for EPIreaders?" "Is it possible to get from them experience or action guidelines?”

4) User studies
The majority of user studies obtain results that are somewhat expected. In this case, even if the research was perfectly carried out with the required scientific rigor, the publication of these results holds no interest to our readers. Of course, we welcome user studies that provide amazing or surprising results from which new conclusions and action guidelines may be drawn. Our advice to researchers is that, before embarking in a research project, they study the topic thoroughly and make sure they can warrant, as much as possible, the probable interest of the results to EPI readers.

5) Articles about journalistic methods and experiences
Although Communication is central to EPI, we believe that articles narrating specific or very specialized journalistic issues (e.g., reports and their implementation) deviate from the core of our journal.

6) Updating observatories, rankings, and statistics
Every year, several authors send boring updates to articles they have previously published (and even more importantly, they try to publish the articles in various journals with only minor variations). At EPI, we will consider updates after a minimum five-year interval, a period of time that allows for the observation of developments and trends. Viewed from another perspective, and as a standard expectation for any article, articles must contain at least 60% original material when compared with previous versions published elsewhere.

7) Releasing partial results. No salami publication
Although we are aware that many studies do not fit in a standard article, EPI will reject manuscripts where we observe that only partial results are presented, the resulting fragmentation is not justified, or the authors attempt to fabricate a serial of articles.

8) State-of-the-art studies carried out by people with no previous experience in the field
Literature reviews and annoted bibliographies taken directly from academic papers (dissertations, final degree papers...), which are only a prelude to real research, will not be accepted. Of course we are not referring to literature reviews that include a critical analysis of the relationship among different works done, discussions of previous research, and original theoretical contributions by experienced professionals.

9) Patchwork articles
We do not publish manuscripts that contain numerous and long quotes from various authors. Whenever it is justified, paragraphs from other authors may be included in the articles, but in a very limited number.


4.5. Formal requirements

4.5.1. Languages

EPI publishes articles only in Spanish and English.

To receive the maximum number of citations, it is recommended to publish in English and Spanish (we have verified that the bilingual articles receive 29% more citations than those published only in Spanish). The official version will always be the English one. The title, abstract and keywords in English are mandatory for the Spanish version. For the English version, neither title, abstract nor keywords are published in Spanish.

4.5.2. Formats

The text should be sent in Word or RTF with tables and graphics embedded in the article. In addition, graphic illustrations must be sent as independent files in the original format they were created (jpg, xls...). Photos and screen shots lose their quality if pasted in a Word document and are not suitable for publication.

Authors should use bold only for headings, subheadings, and cited people; and italics only for institutions, product/service names, and URLs. Unnecessary use of capital case in titles and acronyms should be avoided.

4.5.3. Extension

The journal accepts articles of any length as long as it is justified by the depth and length of the research.
We encourage authors to avoid ornate, flowery, or baroque writing and to avoid repeating concepts unnecessarily. The EPI Editorial team appreciates an austere, concise, and precise writing style as is expected of scientific articles. If a concept can be expressed in three words, please do not use five.

4.5.4. Elements to be included

Manuscripts should contain the following elements:

  1. Title,
  2. Abstract: 250-300 words,
  3. Keywords: 10-15,
  4. Full text,
  5. Author(s) name(s), workplace, postal address, e-mail and orcid (you can get orcid at: https://orcid.org),
  6. Passport type photo(s), sent separately –not pasted in Word-, over 100 KB in jpg format.

4.5.5. Bibliography
All references must be cited in the text in Harvard style (Author, year), for instance: (Berners, 2015). References must be alphabetically listed and unnumbered at the end of the article under the heading "Bibliography". References not cited in the text will be deleted. Citations and references should not be connected automatically, please use Word as plain text.

All bibliographic references must have their DOI in url format: http://dx.doi.org/10.9999/etc.etc.
DOIs can be found at the following address: http://www.crossref.org/guestquery

The bibliographic references should be prepared according to the following scheme:

Articles in a journal:
Surname, Name; Surname2, Name2 (year). "Article title". Name of the journal, v. [volume number], n. [issue number], pp. [first page ]-[final page].
http://dx.doi.org/10.xxxx/xxxxxx
Please do not add "Available on", nor "Accessed date", nor final slash, nor end dot to urls
Urls (in italics) should begin in a new line

Paper presented at a conference:
Surname, Name; Surname2, Name2 (year). "Paper title". In: Name of the conference, pp. [first page]-[final page].

Monographs and reports:
Surname, Name; Surname2, Name2 (year). Work title. Place of publication: Publisher, ISBN: with spaces, no hyphens, no end dot http://dx.doi.org/10.xxxx/xxxxx

Chapter of a monograph:
Surname, Name; Surname2, Name2 (year). "Chapter title". In: Surname, Name; Surname2, Name2. Monograph title. Place of publication: Publisher, pp. [first page of the chapter]-[final page of the chapter]. ISBN: with spaces, no hyphens, no end dot

Online resource:
Surname, Name; Surname2, Name2 . Resource title.
URL written in a new line
Please do not add "Available on", nor "Accessed date", nor final slash, nor end dot to urls

4.5.6. Supplementary materials (highlighted phrases, authors' photos, graphics)

We kindly ask authors to submit their proposal along with five or six short highlighted phrases, direct quotes, or paraphrased main ideas to be inserted in the formatted text. Authors may submit tables or short texts (e.g., definitions or explanations) to be published as sidebars.

In addition to embedding them in Word (rtf, odt ...), photos and other graphic materials must be sent separately [always in the ORIGINAL version of the application used: Photoshop, PowerPoint, Acrobat, Excel, photo camera...]. Photos and screenshots should be sent in jpg format with a resolution of 300 dpi (for example, each photo, illustration, or screenshot in jpg format should be at least 100 KB). Pdf illustrations are also supported (original pdf file sent separately and also embedded in Word, so that reviewers have all the materials within the text).

Very important note: Once the images are embedded in a Word file (or rtf, odt ...), they lose some resolution. Therefore, the above requirement of sending independent jpg files cannot be fulfilled by recopying images already pasted.

All EPI articles will be published with the author’s photo. Photos must be more than 200 KB in jpg format.

4.5.7. Recommendations on writing

We strongly encourage concise, plain, austere, and accurate writing. Please avoid rhetoric. EPI is a member of the Easy Reading Association because we support clear and concise writing, which allows for an easier transmission of science. http://www.lecturafacil.net

Reading of these documents is recommended (at present available only in Spanish):


5. How to submit a manuscript

All contributions must be processed through the OJS program of the RECYT website (Spanish Repository of Science and Technology), EPI section:
http://recyt.fecyt.es/index.php/EPI/index

Authors who submit an article for the first time must register at: http://recyt.fecyt.es/index.php/EPI/user/register.


6. Final remarks

The fact that a work is published in EPI does not imply that the Editorial team agrees with the views expressed in it.

The Editorial team reserves the right to adapt the texts to the grammatical and literary style of the journal.


Recent EPI bibliography